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Receptionist

Would you like to be our receptionist at the Danish Permanent Representation to the EU in Brussels?

 

Our current receptionist is heading for new challenges within our mission, and therefore we are seeking a new colleague to join our team of administrative staff with the main task of being our receptionist. You will be the person who in a kind and friendly manner:

 

  • Checks and allows our guests and other visitors through
  • Receives and passes on phone calls and messages to both the permanent representation and the embassy
  • Provides support to meetings, maintains participant lists, coordinates catering invoices etc.
  • Occasionally provides reception support to late afternoon or evening meetings
  • Receives and sends mail and parcels
  • Keeps the reception area tidy and well organized

As part of the administrative team you are also expected to assist in other administrative areas of the representation (e.g. security, housing administration, some coordination and secretarial functions etc.).

We offer a friendly, collaborative and dynamic work environment. While the reception is the main task, the position also offers some opportunity to expand your experience into other administrative areas. However, it requires a flexible approach as tasks may be subject to change according to organisational needs.

Required Qualifications:

  • Relevant educational background and/or experience
  • Proficiency in French and good communication skills in English
  • Knowledge of Danish or one of the Scandinavian languages is an asset
  • Some knowledge of MS Office is an advantage
  • Great interpersonal skills and team player abilities
  • A flexible, independent mindset

Interviews will take place in September. Starting date will be 01 November 2022 (or soonest thereafter).

Contact:
For questions please contact Head of Administration Tina Baggesen by email only at [email protected]

Employment conditions:
The position is offered for local recruitment with compensation level reflecting local conditions. You must be able to pass and maintain Danish security clearance. The salary will reflect your qualifications and relevant experience. The position is a full time employment offered for a fixed term of 24 months with the possibility of extension by mutual agreement.

Application and recruitment process:
To apply for the position, please send your application in one PDF-file including cover letter, CV, proof of relevant education, recommendations and references in English or Danish to the Embassy at [email protected] Please indicate “Receptionist” in the e-mail title field.

Deadline for application:
Monday 22 August 2022 COB.

About us:
The Permanent Representation of Denmark to the European Union acts under the authority of the Ministry of Foreign Affairs of Denmark and is part of the Danish network of diplomatic representations abroad. The permanent representation handles Danish interests in the EU cooperation and covers various policy areas. Because of this, posted staff from all ministries in Denmark are present at the representation. More information is available on
um.dk and eu.um.dk.

 

Link to print friendly PDF

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